Monthly Archives July 2021

DFA appointment for passport, requirements

(SPOT.ph) Obtaining valid government ID is always a fairly complicated process, especially when it comes to passports. Getting an appointment at the Ministry of Foreign Affairs is a must for virtually anything passport-related. However, with the quarantine still stretching, dates have become even more difficult to secure. Confused by the process? We explain it to you below.

Read also : Can’t get a DFA appointment? Five new sites are now open

How to get a DFA appointment and get your passport:

appointment dfa

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The Ministry of Foreign Affairs (FDFA) has summed up the process of obtaining passports well, whether it is getting your very first passport, renewing or replacing a lost passport, in this graphic. We unpack the many layers needed at each step.

Scheduling an appointment

Appointments must be booked online at www.passport.gov.ph only. Thanks to this site, you can make an appointment for an individual or for a group of up to five people. You can choose the date, location and specific time slot depending on availability. Spoiler alert: Metro Manila sites are often full months in advance.

appointment dfa
Where it all begins.

PHOTO Screenshot / Passport.Gov

appointment dfa

PHOTO Screenshot / Passport.Gov

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If you manage to get the time slot you want, then you will have to fill out several forms. This includes the type of appointment you need (for a new passport, renewal or lost passport); personal, family, contact details, etc., depending on your appointment needs. Once you have entered all the data, you will be asked to pay the fee before your appointment is confirmed. More on payment after a few notes!

The first step is always the most difficult, as they say. In this case though, it’s really just a matter of timing. Online appointment booking has been even trickier lately, as the DFA reports that the number of available slots across the country has been almost halved during the pandemic. Five new passport meeting sites have been opened, but these only work until September.

Pro tips:

  • DFA sites can be booked up to three months in advance. This means that you can check every day if new slots have opened. The DFA specifies on the site that “As far as possible, additional slots are made regularly” so do not lose hope!
  • Make sure you are using a Google or Yahoo email account for the DFA to contact you correctly.
  • Allow at least 20 minutes to complete the appointment forms. If you have an old passport, it is best to have it on hand in case you need the information.
  • The DFA cautioned against people advertising DFA nominations via social media. Online booking and payment has been implemented to avoid fixer-uppers and scammers.

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Pay for the appointment

Once you have confirmed, you will be taken to the payment processing page. Typical fees are P 1,200 for expedited processing (six business days for Metro Manila and seven for those outside) and P 950 for regular processing (approximately 12 business days). From there, you can choose to pay online or at the counter in the various authorized payment centers. Note that payment centers charge an additional convenience fee of 50 P. If you go over-the-counter, DFA will send you an email with a reference number to use during your payment.

Once you’ve paid, be on the lookout for a confirmation email from DFA. This super important email is called the “Confirmed Appointment Package”. All the necessary instructions are here, so be sure to read them twice!

Pro tips:

  • The DFA does not make refunds! If you suddenly can’t make it to your scheduled time slot, the confirmation email they’ll send after you’ve paid will contain the link needed to reschedule. You can also send an e-mail to the site of your reservation. Note that the request for a new appointment date must be made no later than three days before the original appointment date and the postponement date must not exceed 30 days from the original appointment.

Set your requirements

Partial screenshot of a confirmation email from the DFA.

PHOTO screenshot E-mail DFA

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After reading the confirmation email twice, we suggest you read it again to be completely sure. The email will contain a list of the documents you need to bring for your face-to-face appointment, as well as a link to the appropriate forms (yes, there are more!) Depending on what you’re trying. to complete with your passport. The DFA site also has a list of requirements by specific type of online application.

We suggest that you print out everything you can, including the email, to bring to your appointment. And don’t forget your payment receipts either!

The most basic requirements for an adult applicant are generally:

  • The confirmed online appointment (aka a printout of the email)
  • Completed application form
  • Current passport with photocopy of the data page
  • A valid ID with a photocopy
  • For a name change: An original document authenticated by the Philippine Statistics Authority (such as a marriage contract)

Pro tips:

  • This is a government transaction, so be sure to use A4 paper for printing.
  • Take note of the contact information in the email in case you have any further questions.
  • Take your checklist very seriously! Heck, why don’t you reread the email?

What to do on the day of the appointment

The DFA would prefer that you do not bring an accompanying person, except in case of absolute necessity, on the site. Remember, the pandemic is still very real! Bring your face shields, masks, alcohol, and all other basic items. Also be there 30 minutes early. The process within the DFA will depend on your type of date, so at this point all we can say is that patience is a virtue.

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If you get a passport, you can choose to either return to the site on their appointed date (this requires a personal re-appearance or a long and slightly inconvenient authorization process) or you can have it delivered to you. DFA sites also have an affiliate messaging service inside the office. Typical rates are at P150. Note that the five new temporary sites do not have this messaging service!

Pro tips:

  • Read the email for the umpteenth time and verify that you meet all the requirements.
  • If you come by car, make sure beforehand of the parking situation on the chosen location.
  • Don’t forget the basics of any adult online experience: water, ballpoint pens, a fan, a tissue, and whatever else you usually have in your #Adulting arsenal.

Courtesy aisle notes

There is only one “Courtesy Lane” for the DFA and it is located at the ASEANA office in Parañaque. You can also make an appointment on the usual site for this. Just make sure you fall into the qualified categories (read: seniors, pregnant women).

Walk-ins are technically prohibited at all sites except Courtesy Lane at DFA Aseana. For this, “Only exceptional and urgent cases”, can try their luck with a walk-in visit, except that they will also need the approval of the Secretary of Foreign Affairs; the Under-Secretary for Civil Security and Consular Affairs; or the Assistant Secretary for Consular Affairs.

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